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I What Is Form I

I-9 form

To access Section 2, the I-9 Completer will need the Receipt Code, and a password that HR will create. Follow all instructions on the form exactly – omissions or even minor clerical errors can result in potential sanctions. Review the I-9 Journey Map to see a simplified description of the Form I-9 completion process. An individual who knowingly commits or participates in document fraud may be fined between $375 and $3,200 per document for the first offense and between $3,200 and $6,500 per document for subsequent offenses. You can open the English or Spanish versions of the form, instructions, and supplements in any browser. You can find the edition date at the bottom of the page on the form and instructions.

  • In addition, an employer must accept any valid document or combination of documents specified in the I-9 form as long as the documents appear genuine.
  • E-Verify uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9.
  • In addition, the employee must present the actual document to you within 90 days of the hire.
  • The I-9 form establishes identity and eligibility to work in the U.S., and is completed after you are hired, but BEFORE you start work.
  • In accordance with U.S. immigration law, all faculty, staff, and student workers paid by MIT are required to provide proof of identity and authorization to work in the United States.

Section 1 of the Form I-9 must be completed after an offer of employment is accepted, but no later than the first day of employment. With respect to new hires and rehires, the E-Verify process is completed in conjunction with a new hire’s completion of the Form I-9, Employment Eligibility Verification upon commencement of employment. This service is only available for employees who identify as Aliens Authorized to Work. The employee must bring original supporting, acceptable I-9 documents to the scheduled appointment.

Office Of International Students & Scholars

Please note, number 2, a noncitizen national of the United States is usually someone from America Samoa or Swains Island. Employee Name and Identification – enter your name as it appears on your identification documents and your date of birth – these are required fields. For certain VISA types the work authorization document must be recorded as a third document. Please refer to column E of the I-9 Document Matrix for more information. The Form I-9 is not required for employees working outside of the United States. Employees working outside the United States are also exempt from E-Verify®.

I-9 form

You may also request an extension of time in which to produce the I-9s. The INS, DOL, or OSC officer will not need to show you a subpoena or a warrant at the time of the inspection. A. You should tell the employee to get a proper Social Security Number by completing a Form SS-5.

Student Employment Quick Links

After you receive the Social Security number card, present it to the payroll administrator in your work department. The Maiden Name usually applies to a woman’s last name before marriage.

A. The United States-Canada Free-Trade Agreement and other reciprocal agreements between these two countries form the basis for accepting a Canadian driver’s license as a List B identity document. No such reciprocal agreements currently exist between the United States and Mexico that would allow or permit the use of a Mexican driver’s license as a List B identity document. Photocopies or numbers representing original documents are not acceptable.

Since 2009, Immigration & Customs Enforcement has conducted over 7,500 audits and imposed over $80 million in fines. In 2011 alone, ICE conducted 2,740 audits and assessed over $7 million in fines. One document that establishes identity together with another document that establishes employment eligibility .

Who Needs To Complete An I

Per federal requirements, all University of Michigan employees are required to complete an I-9 form in order to obtain employment. This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus. For more information about the Remote I-9 Process, consult the Shared Service Center. The university is required to use the federal government’s E-Verify system to confirm the identity and work eligibility of faculty and staff working on contracts that contain the FAR E-Verify requirement. Department I-9 coordinators, the employee’s manager, and the head of the hiring department will be contacted in the event that an audit returns any noncompliance. The escalation and oversight process will be regularly reviewed to ensure the UW remains compliant with federal requirements.

  • In addition, participating in E-Verify ensures that the University can continue to hire scholars on F-1 Visas who are utilizing the STEM OPT program.
  • The employer is responsible for ensuring that the forms are completed properly and in a timely manner.
  • An employer who fails to keep proper records that I-9s are properly filed can be fined $110 per missing item for each form, up to $1100 per form, even if the employee is legally authorized to work in the United States.
  • Yale is an E-Verify employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Learn more about E-Verify.

You must also retain the certification as you would an I-9 and make it available for inspection, if requested. Failure to provide the I-9s for inspection is a violation of the employer sanctions laws and could result in the imposition of civil money penalties. A. You must complete both Sections 1 and 2 of the I-9 at the time of the hire. This means the I-9 must be fully completed when the person starts to work.

University Life

You must accept any document or combination of documents listed on the I-9 which reasonably appear on their face to be genuine and to relate to the person presenting them. Form I-9 must be updated whenever your employment is extended.If you neglect to have Form I-9 updated, and your current employment authorization date expires, your paychecks will stop. Employment authorization usually corresponds with the expiration date on your Form I-20, DS-2019, or I-797 so you must first obtain an extension of stay. Consult the OISS for an extension at least 30 days before your documents expire. International students, scholars, and visitors have different document requirements. See I-9 Process for Foreign National Faculty, Staff and Student Workers for more information on the document choices that fulfill I-9 requirements for foreign national employees. Citizenship and Immigration Services form used to verify employment eligibility.

I-9 form

Once the documents have been physically inspected, the employer should add “documents physically examined” with the date of inspection to the Section 2 additional information field on the Form I-9, or to section 3 as appropriate. With the implementation of USFWorks, the Form I-9 is digital and Student Employment no longer accepts physical copies of the form. Newly hired and rehired student workers will complete Section 1 during their onboarding process. For official Form I-9 instructions, see the USCIS I-9 webpage.

Many Foreign National employees may keep their last names before marriage and should not enter the last name in the Maiden Name space. Is the same date as an Alien Authorized to work expiration date. DO NOT enter the start and end date of your visa stamp as the start and end date of your visa status. At the University of California, the Form I-9 is completed and stored electronically using the vendor system I-9 Complete by Tracker.

The definition of “return to normal operations ” has not been defined by the government. We recommend that units focus now on completing these I-9s before the fall rush begins. To help, we will be providing you with reports of the I-9s completed during this period.


Direct the new hire to complete Section 1 ofthe online I-9 Formand sign the form electronicallyafter they have accepted the offer, but no later than the first day of employment. The address on the I-9does notnecessarily need to match the address on the tax forms (W-4, W2, etc.).

I-9 form

We must review original documents and we cannot complete the I-9 until we do. For departments hiring temporary employees or student employees, please submit an I-9 and Criminal Background Check update request. The request form can be found on SeaNet, under the New EPAF options.

The employee may choose which document they present from the Lists of Acceptable Documents; the ISC I-9 User Guide describes the process. Employees may also preview Form I-9 and related instructions online. Section 1 of the Form I-9 may be completed as soon as a job offer has been extended and accepted. Federal law provides for imprisonment or fines for making false statements or using false documents in connection with the completion of the I-9. An employer who hires an unauthorized worker can be fined between $250 and $5,500 per worker. In addition, such an employer can be barred from federal government contracts for a year.

The HireRight solution transforms what has traditionally been a laborious paper-based process into an intuitive online process that enables you to create, view, download, store, and print I-9 forms via a dedicated web-based portal. Academics Our world-class students, faculty, and scholars expect high achievement in pursuit of engaging the world’s diverse challenges. All other units should initiate the e-verify process via the E-Verify Request Form. Use the E-Verify checklist for unitsto help determine when an employee should be E-Verified. Employee Employment Status – select one of the four choices provided.

Ensure that the employee goes to one of the I-9 Service Centers and completes section 2 with a Columbia University representative no later than the third business day after his or her start date. You will not be subject to employer sanctions penalties for retaining an illegal alien in your workforce if the alien was hired before November 7, 1986. However, the fact that an illegal alien was on your payroll before November 7, 1986, does not give him or her any right to remain in the United States. Unless the alien obtains permission from the INS to remain in the United States, he or she is subject to apprehension and removal. However, you must review the certification to ensure that it relates to the person hired and observe the person sign the certification.

What Do I Need To Complete A Remote Form I

Check the box to provide your signature and today’s date will be automatically generated. You should check with your state employment agency to see if it provides this service and become familiar with its certification. Also, all recruiters and referrers for a fee are still liable for knowingly recruiting or referring for a fee aliens not authorized to work in the United States. A. You may line through any outdated information and initial and date any updated information. You will not be penalized or fined for the years during which you reported employees under incorrect numbers. Call GEORGIA to verify that a website is an official website of the State of Georgia.

Federal law requires that the employee complete this form on or before the first date of employment. Duke Visa Services must complete Section 2 of the I-9 within 3 business days of the start date of employment. These requirements apply to all staff and student employees including contract covered, classified non-union, temporary hourly, and professional staff, Hall Health physicians, and Intercollegiate Athletics contract employees. Certain individuals who have a contingent worker relationship with the UW and stipend recipients complete the Form I-9 because those individuals may move into a UW paid position and would, therefore, need an I-9 on file.

For U.S. citizens, I-9s are valid continuously unless a break of more than a year of employment occurs. International employees on F-1 , H-1B , or J-1 visas must have their I-9 reverified each time their visa has expired with a new work authorization permit (renewed visa with work authorization, EAD, Permanent Residence Card, etc.).

For example, if the employee began working on Monday then the Form I-9 must be completed by Thursday. An enhanced I9Db was introduced to the Ohio State human resources community on August 16, 2016. The redesigned database streamlined the employment verification process, leading to improved efficiencies and user experience. International students who do not have an F-1 Visa must confirm employment eligibility with International Services in the Office of Global Learning, located at 300 Caldwell Hall before finding a job. Additional documentation requirementscan be found at I-9 Central. Federal law and Cornell University require all new student employees to complete an I-9 Employment Eligibility Verification Form.

Work Authorization

W&M requires the employee to complete Section 1 of the I-9 no later than three business days after hire date.The employee has to present original documents to prove identity and authorization to work in the United States. If the prospective employee does not bring documents needed to complete the I-9 verification process by the first day of work, the person cannot begin work and cannot be put on payroll. Instead, employers should encourage that employee I-9 form to bring the acceptable documents which are under the List A, B and C. Employers may terminate the employment only if the employee cannot attest the person’s work authorization by bringing the proof after the start date. The flexibility announcement issued on March 20, 2020, notes that DHS will evaluate certain COVID-19-related Form I-9 completion practices on a case-by-case basis as they relate to the physical inspection of Form I-9 documentation.

I What Is Form I
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